Accounting built around how property management companies operate
Flat-fee bookkeeping, tax, and advisory built around trust accounting, owner distributions, and multi-entity portfolios
Quick answer
Berg Advisors provides flat-fee bookkeeping, tax preparation, and advisory services for property management companies, drawing on more than 30 years of CPA experience with owner distributions, trust accounting, and multi-entity reporting. The firm works virtually with property managers in Pennsylvania and nationwide.
Managing properties means managing money in a dozen directions at once: rent rolls, owner draws, security deposit trust accounts, vendor payments, and reserve funds, often spread across several legal entities. Berg Advisors has spent more than 30 years building accounting systems for landlords, property managers, and real estate holding companies who need that complexity organized.
Berg Advisors operates as a virtual firm, so a property manager in Pennsylvania works with the same team, the same flat monthly fee, and the same proactive check-ins as one managing units across three states. There's no hourly clock running when you call about a late owner distribution or a new acquisition, and no generic small-business template standing in for actual trust accounting knowledge.
The bookkeeping challenges unique to multi-unit portfolios
Property management accounting breaks standard small-business bookkeeping in specific ways. Rent collected for one owner's property can't mix with another's. Security deposits need to sit in separate trust accounts under state regulations. Management fees have to be calculated and posted correctly before owner distributions go out. Multiply that across several properties and a handful of LLCs, and one missed reconciliation can throw off owner statements for the entire month.
Most property managers we talk with are still tracking distributions in spreadsheets, reconciling bank feeds by hand, and finding out about a shortfall only after an owner asks why their check is light. Trust accounting adds another layer of risk: getting the separation between client funds and operating funds wrong isn't just messy bookkeeping, it's a compliance problem with a state regulator attached to it. These workflows need to be built around property management mechanics from the start, not retrofitted from a generic chart of accounts.
One centralized view of every property, owner, and entity
Instead of piecing together portfolio performance from five different spreadsheets and three bank logins, you get one consolidated system that shows income, expenses, and owner equity across everything you manage. That means fewer late-night reconciliations before an owner call and fewer surprises when a lender or investor asks for financials.
Property-level and entity-level P&Ls updated on the same schedule every month
Owner distribution tracking and statements ready before owners start asking
Trust account reconciliations kept separate, documented, and audit-ready
Consolidated reporting that rolls up every LLC or holding entity into one view
A team who already knows how your portfolio is structured
Bookkeeping, tax, and advisory services for property managers
Each service below is billed at a flat monthly fee agreed on upfront, so there's no meter running while your bookkeeper untangles a trust account discrepancy.
Monthly bookkeeping and close
Reconciliations, categorized transactions, and closed books delivered on the same schedule every month, so owner statements never slip past the date owners expect them.
Owner distribution management
Management fees calculated correctly, trust accounts reconciled, and distribution statements prepared in a format owners can actually read at a glance.
Entity-level and portfolio reporting
P&Ls broken out by individual property and rolled up across every LLC or holding entity in your portfolio, side by side in one report.
Tax preparation and planning
Business [tax preparation](/services/tax), year-end 1099 filings for contractors and vendors, and planning conversations that happen before year-end closes, not after.
Quarterly advisory calls
Recurring strategy conversations on cash flow, reserve funding, and growth decisions, built into your engagement instead of billed as an extra.
Frequently Asked Questions About Accounting, Bookkeeping, & Tax Services for Property Management Companies
Let's talk about your property portfolio
If you're closing books at midnight, chasing owner statements, or not entirely sure your trust accounting would survive a state audit, that's worth a conversation. Berg Advisors will walk through your current setup, your entities, and where the gaps are, then show you what a flat monthly fee and a dedicated CPA team would look like for your portfolio.
Schedule a consultation and find out if it's a fit.
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Why clients trust us
- Over 30 years of CPA experience across the firm
- Woodard Top 50 Accounting Firm recognition
- Intuit Firm of the Future recognition
- Flat monthly fee model documented in a mutual success plan for every client
- Berg Advisors advises inventory-heavy and multi-entity businesses on outsourced CFO and entity-level reporting